When bidding for work, you need to give yourself enough time to plan and to gather all the supporting documentation you need.
Plan out your offer
Your offer is the most important part of the tendering process. Everything else in your response schedule supports and validates your ability to deliver for the amount you have stipulated.
You need to give yourself enough time to work out:
- What your offer is
- How you will deliver it
- What resourcing you need
- How you will meet these requirements
When you have thoroughly mapped out your offer, then you can accurately price it.
With many contracts running for several years, this is the most important part of the process and not something you want to do on the fly. Clearly, you don’t want to commit to anything that does not make good business sense. Further, you need to consider the individual specifications of this request for tender; these may be different from other contracts you hold.
Gather supporting material
Gathering supporting material at the last minute is invariably very stressful. Often you find that key people with information you need are simply not available. You might be trying to source financials, references or specific details and with an immoveable deadline looming large, you may have to make do with suboptimal data.
If you know that you’re going to tender for work, it makes sense to save information as you go. For example, ask for references regularly. You can also keep biographies detailing the qualifications, skills and experience of key personnel on file, alongside with their profile pictures.
Likewise, you can keep a record of your achievements. Note significant facts and figures about your current and previous clients so you can contextualise your experience, strengthening your offer.
Engage a professional tender writer
With a lot of information to pull together and cross-check against the statement of requirements, why not enlist the help of a professional? A tender writer can help you articulate and strengthen your offer, choosing the right words to help you hit the mark. They can also ensure your proposal is well structured and error free, making your business and proposal look as professional and persuasive as possible.