Below are some commonly asked questions about the tender writing process. Check if your question is answered below or contact our team.
There are a number of subscription services that provide information about new tender opportunities. Try searching on Google for these sites. State governments offer a free service where you can register your business and be notified as tender opportunities arise.
Like any collaborative project, it’s important to find the right person to work with. Research the tender writer’s experience and speak to them over the phone to gauge if you’re a good ‘fit’. Putting together a tender is a big job, so it’s important you feel comfortable about who you’re working with. You should find that an experienced tender writer will work with you seamlessly to produce a winning proposal.
We start by talking with you about your tender writing needs and outline how we can help. So that we can come up to speed with your business, we also like to meet with you. If you’re in Sydney, we’ll come to your office. If you’re interstate we’ll be happy to speak via teleconference. Either way, we’ll ask you lots of questions, and ask you to send us the Request for Tender or Request for Proposal, as well as copies of your previous tenders or proposals.
We will then prepare a timeframe for the tender response process so that everyone stays on track. And once your retainer payment has been received, we’ll write the first draft for you, unless you want to do it yourself. Sometimes our clients prefer this, asking us to edit and proofread it for them. But mostly, we prepare the first draft.
With tenders, we usually go through a number of versions, so once you’ve given us edits and any additional information we need, we edit and proofread the final draft of your tender or proposal to make sure your business really shines.
First, a tender writer will take time to understand your business. We use your information to write concise and compelling responses to each question included in the tender. We also ensure you organise all additional client material and lodgements to ensure you exactly conform to every tender requirement.
When you are writing a tender or writing a proposal, they often take over your life! Working with a professional and experienced tender writer means you will not have to do any of the actual writing (unless you prefer to do the first draft).
A corporate tender writer will work with you to determine your key messages and the specific content your tender response needs. Then, the tender writer will write your tender response for you, focusing on how your prospective client will benefit from your services and expertise.
Retaining a professional tender writer will save you time, and a lot of stress.
Nothing! Both still require a lot of your time and energy. That’s why working with Tender Writers means you can share the load.
When tendering to government, there is usually a very high level of competition. There is also an enormous amount of paperwork to be completed in addition to answering the tender questions. Government organisations are funded by tax payers, so they have to ensure complete transparency of the process. This is why they have very stringent requirements for compliance with their Request for Tenders or Request for Proposals. It is absolutely crucial to follow their instructions exactly so your hard work is not automatically eliminated as a non-complying tender before it’s even made it to first base.
When you work with an experienced tender writer you will achieve a much better quality tender submission, ensuring your bid has the best possible chance of winning. And it’s always good to be confident that you did the best you possibly could! That’s because as professional tender writers, we know exactly how to manage the tender process, and how to present your business in the best possible way.
We prepare quotes based on two main factors:
- The complexity of the tender requirements
- The relevant information, materials, and resources you can provide us with to help write your tender.
Before we provide you with a quote, we’ll therefore need to review all the Request for Tender or Request for Proposal documents. We’ll also need to understand how much information you already have, and how much of the response we’ll need to write from scratch. This helps us determine how much work will be required to give you the best chance of success.
As a general guide, tender writing costs can range from $3,000 to up to $20,000 plus GST, or more. It’s important to keep in mind the value of the project; this will help you determine the investment you’re prepared to make to ensure you’re in the very best position to win the work. When you invest in our tender writing services, you’ll be supported by experts with a highly-specialised skill set, and a tender writing process that has been developed and honed throughout our two decades of writing tenders and proposals for companies bidding to win contracts from large companies and government.
The number one tip…
Wonder why you’re not winning tenders? You may be making one of the most common mistakes in the tender submission process. The good news is that it’s easily fixed. Listen in to find out how you can give your tender the best chance of making it through to the final selection.