Tender Writing FAQs
Below are some commonly asked questions about the tender writing process. Check if your question is answered below or contact our team.
What is a tender content library?
A tender content library is a repository of pre-approved, up to date content that you can recycle when writing tenders.
It covers the content that tender writers need to use again and again when responding to requests for tenders. For example, conflicts of interest, brief company profile or history, organisation structure, key team profiles and recent projects.
You will invariably have to tweak the content to suit each new tender, but having a tender content library will save the frustration of having to continually search through previous tenders to find useful content when writing a new tender.
What is a capability statement?
Capability statements are often initially created as a proposal-style document when a business has an opportunity to present its ‘credentials’ to a prospective customer. But there are plenty of other ways in which capability statements can help support your company.
A well-written capability statement is an easily understandable summary of your business. It tells your audience about the type of work you perform, how you perform it, and the types of projects you’re capable of undertaking by briefly describing past recent projects.
A capability statement is also where you can outline the industry codes you work under, the qualifications your team holds, industry certifications obtained and awards won. All up, it provides vital information which helps prospective customers gauge your expertise and how well it matches their requirements.
How do you win more tenders?
Winning more tenders requires discipline, organisation and attention to detail.
Being organised from the get-go is a great help. Be sure you understand the deadline and how to upload your tender. Familiarise yourself with the content in all the tender documents.
You need to clearly and succinctly answer the questions in the request for tender or proposal. But you also need to present your product, service or capabilities in a way that demonstrates why your business is the right choice. So think carefully about your value proposition. You can find out more about value propositions here. [link to VP article – the one thing that almost every tenders …being posted w/c 11 October.]
You also need to make sure your tender complies with all the tender requirements. This is vitally important. The procurement team that receives your tender will first check it complies. If it fails to comply in any way, your tender will be knocked back, no matter how great your value proposition.
For more on how to win tenders, you can read our article here.
How do you become a tender writer?
To become a tender writer you must have exemplary writing skills with an outstanding command of English. Much of writing a tender requires presenting the tenderer’s skills and experience in a compelling manner. Hence, sales or marketing experience is very useful. However, writing tenders also means answering very specific questions. So you must also be adept at precise, clear writing.
As a tender writer, you will also need to interview subject matter experts and business owners to get the information you need to draft the tender. Therefore, you need to be confident about working with different people. You especially need to be confident about asking questions, probing them to give you the details you need.
To become a tender writer, it’s worthwhile gaining some experience on smaller tenders, bids or proposals as a junior writer. If you have excellent writing skills, know how to draw out information from people, you’ll be in a good place to begin your career as a tender writer.
There are always tender writing jobs advertised on SEEK and other job boards, so start there.
What’s the difference between a request for tender and a request for proposal?
Nothing! A request for tender (RFT) and a request for proposal (RFP) are the same thing. Both still require a lot of your time and energy. That’s why working with Tender Writers means you can share the load. We start by reading the RFT or RFP and help you by writing your responses to the questions in the tender or proposal response schedules.
How much does it cost to write a tender?
We prepare quotes based on two main factors:
- The complexity of the tender requirements
- The relevant information, materials, and resources you can provide us with to help write your tender.
Before we provide you with a quote, we’ll therefore need to review all the Request for Tender or Request for Proposal documents. We’ll also need to understand how much information you already have, and how much of the response we’ll need to write from scratch. This helps us determine how much work will be required to give you the best chance of success.
As a general guide, tender writing costs can range from $3,000 to up to $20,000 plus GST, or more. It’s important to keep in mind the value of the project; this will help you determine the investment you’re prepared to make to ensure you’re in the very best position to win the work. When you invest in our tender writing services, you’ll be supported by experts with a highly-specialised skill set, and a tender writing process that has been developed and honed throughout our two decades of writing tenders and proposals for companies bidding to win contracts from large companies and government.
Will using a tender writer increase my opportunity to win?
When you work with an experienced tender writer you will achieve a much better quality tender submission, ensuring your bid has the best possible chance of winning. And it’s always good to be confident that you did the best you possibly could! That’s because as professional tender writers, we know exactly how to manage the tender process, and how to present your business in the best possible way.
Why is tendering to government so hard?
When tendering to government, there is usually a very high level of competition. There is also an enormous amount of paperwork to be completed in addition to answering the tender questions. Government organisations are funded by tax payers, so they have to ensure complete transparency of the process. This is why they have very stringent requirements for compliance with their Request for Tenders or Request for Proposals. It is absolutely crucial to follow their instructions exactly so your hard work is not automatically eliminated as a non-complying tender before it’s even made it to first base.
What’s the difference between a request for tender and a request for proposal?
Nothing! Both still require a lot of your time and energy. That’s why working with Tender Writers means you can share the load.
What is a tender writer or a proposal writer?
When you are writing a tender or writing a proposal, they often take over your life! Working with a professional and experienced tender writer means you will not have to do any of the actual writing (unless you prefer to do the first draft).
A corporate tender writer will work with you to determine your key messages and the specific content your tender response needs. Then, the tender writer will write your tender response for you, focusing on how your prospective client will benefit from your services and expertise.
Retaining a professional tender writer will save you time, and a lot of stress.
What does a tender writer do?
First, a tender writer will take time to understand your business. We use your information to write concise and compelling responses to each question included in the tender. We also ensure you organise all additional client material and lodgements to ensure you exactly conform to every tender requirement.
How does the tender writing process work?
We’ll ask you to send us the Request for Tender or Request for Proposal, as well as copies of your previous tenders or proposals. We’ll review these and ask you lots of questions. We’ll meet with you by video conference or phone, whatever is easier for you.
We will then prepare a timeframe for the tender response process so that everyone stays on track. And once your retainer payment has been received, we’ll write the first draft for you, unless you want to do it yourself. Sometimes our clients prefer this, asking us to edit and proofread it for them. But mostly, we prepare the first draft.
With tenders, we usually go through a number of versions, so once you’ve given us edits and any additional information we need, we edit and proofread the final draft of your tender or proposal to make sure your business really shines.
How do I find the right tender writer?
Like any collaborative project, it’s important to find the right person to work with. Research the tender writer’s experience and speak to them over the phone to gauge if you’re a good ‘fit’. Putting together a tender is a big job, so it’s important you feel comfortable about who you’re working with. You should find that an experienced tender writer will work with you seamlessly to produce a winning proposal.
How do I find out about new tender opportunities?
There are a number of subscription services that provide information about new tender opportunities. Try searching on Google for these sites. State governments offer a free service where you can register your business and be notified as tender opportunities arise.
The number one tip…
Wonder why you’re not winning tenders? You may be making one of the most common mistakes in the tender submission process. The good news is that it’s easily fixed. Listen in to find out how you can give your tender the best chance of making it through to the final selection.